Theme Colors Management Tips


Why do the colors always change when I paste PowerPoint slides into another PPT file?

 

  • Every PPT file includes a Theme, and each Theme contains four elements: Colors, Fonts, Effects, and Background Styles.
  • If colors change when slides are pasted into another PPT file, it means those objects were using a specific Theme Colors set; when pasted into a different PPT file, the other file's Theme Colors are applied, causing the change.
As mentioned above, the color change is caused by different Theme Colors between the two PPT files, so applying the same Theme Colors to both will solve it.
  1. Save PPT A's color theme:\r\n\r\na. Design ⇒ Variants ⇒ Colors ⇒ Customize Colors\r\n\r\nb. On the right, select each theme color, rename it, then click Save
  2. Open PPT B and repeat step 1a. In Customize Colors you will find the saved theme colors; select and apply them.
  3. Completed
If you don't want to save the color theme, you can paste PPT A's theme directly into PPT B when pasting the slide.
  1. After pasting, a Paste Options button appears at the bottom-right of the slide.
  2. Choose the second paste option: Keep Source Formatting (K)
  3. At this point the slide in PPT B will fully adopt PPT B's Theme, so the color theme will match — done.

Notes:Although this method is faster than Method 1, the Keep Source Formatting option pastes the entire theme — including all of PPT A's masters — which has the following disadvantages:
  • Increases PPT B's file size
  • Having too many masters can affect PPT B's layout setup, causing confusion and inconsistency
Having too many masters can affect PPT B's layout setup, causing confusion and inconsistency

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